01980 883999 | 01722 440999

Tenant information

Holding Deposit

If you wish to secure a property, a non-refundable Holding Deposit of £200 will be required (this becomes part of your dilapidations deposit/bond). For the sake of fairness we operate a strict first come first serve basis on payment.


Having provided you with the reference form(s), after a period of 3 working days if we have not received your reference payment with completed reference forms we reserve the right to re market the property and you will lose the holding deposit.

We will need to formally reference anyone over the age of 18 who will be living at the property. In order for the referencing company to undertake the checks, you will need to complete the reference form(s) and return them to the office within 3 working days together with payment. We will be required to take a photocopy of your passport, driving license and/or birth certificate in order to prove identity and facilitate the Right to Rent Check which is now a legal requirement. If you have any concerns about the above please speak to our staff.

The referencing will check your identity and that you do not have bad credit, county court judgements or outstanding arrears with creditors, mortgage companies or previous landlords. It also assesses your ability to afford the rent.

If you require a guarantor in order to progress, they will also be required to be referenced at the same rate.

Each prospective tenant will be required to pay an upfront, non-refundable fee of £130.00 + VAT (£156.00 inc VAT). This covers the cost of checking your references, producing the necessary legal documentation and processing your application. Should your reference checks be unsuccessful, we regret that these fees are non refundable. Upon successful completion of the references a move in date can be agreed.

Payments of the above must be done by either bank transfer or cash payment.

Fees that may become payable

Non payment of rent or late payment of rent will automatically incur an additional cost of £50 + VAT. If all keys are not returned on the last day tenancy the daily rate of rent will be applied each day until the keys are returned. If an outgoing reference is required at the end of your tenancy from Hardings the fee for this is £30 + VAT. If the house pack is not returned at the end of the tenancy the fee for this is £50 + VAT. Should you wish to move in on a Bank Holiday or Sunday the fee for this is £75 + VAT. To move in Saturday after 1100 hours the fee for this is £50 + VAT. Should you have an avoidable non-emergency call out and a member of Hardings has to attend for e.g. locking yourself out the fee for this is £75 + VAT. The tenancy renewal fee is £75 + VAT and this fee will also be due if there are amendments to the contract after the contracts have been signed and should this happen there will be an additional fee of £57 to de-register and re-register your deposit with the TDS. Should an abandoned car be left at the property the fee for this is £500 + VAT to cover our administrative costs involved in removing the vehicle.

What you pay the day you sign the contract and collect keys

1) Month’s rent in advance

2) Dilapidations bond/deposit one month’s rent (less the holding deposit paid) (For a Room, it is one month rent +£200, less the Holding Deposit)

3) Tenant deposit registration fee £57 (one off fee)

4) Check in administration fee £78 (also payable when you leave as a check out fee)


The above figures must be in cleared funds on your move in day. This should be done via bank transfer.

The check in and admin fee covers the cost of setting up the Assured Short hold Tenancy agreement and general administration. £65.00 + VAT (£78.00) will also be charged at the checkout stage of the tenancy. This covers the agents cost of checking the property with the inventory company and processing the Dilapidation Bond with the TDS (Tenant Dispute Service).

The Dilapidations Bond is held by us but registered with the TDS. In the event that you do not meet your legal obligations set out in the tenancy agreement. We hold this Bond as a "Stakeholder", meaning that we will act as a mediator should you and the landlord disagree on the amount to be paid back at the end of the tenancy.

When you have taken the property we want you to thoroughly enjoy living there but as you would expect your rent must be paid promptly as well as your gas, electricity, water, council tax and other bills. We must stress we act on behalf of the landlord and we operate a “zero tolerance” policy in relation to rent arrears. In the unlikely event that your rent is not paid we will take the necessary legal action against you. PLEASE NOTE WITHIN YOUR TENANCY AGREEMENT, LATE PAYMENT WILL RESULT IN A £57.00 (£50+ VAT) SURCHARGE AUTOMATICALLY BEING APPLIED.

Contents Insurance

It is a requirement of the tenancy agreement that you take out your own contents insurance with accidental damage. This helps not only to safeguard your own belongings but also to protect your Dilapidations Bond should you have an accident in the property. We are pleased to recommend good companies to you.

Assured Short hold tenancy agreement

You will be asked to sign a tenancy agreement on the day that you are due to move in. We must ask that you take your time to carefully read and fully understand the terms of the agreement you are signing. This contract is legally binding and you must adhere to the terms during your tenancy. If you have any questions or concerns our staff are on hand to discuss this with you.

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Contact Info

Hardings Lettings,
25 High Street,

Telephone: 01722 440999
Telephone: 01980 883999
Email: info@hardingsestates.co.uk